Collecting data

Planning data collecting

Before you begin collecting data, you should consider the following general questions:

  • Are you dealing with a new collection or are you reusing a set of data, and in the case of reuse, do you have the right to use those data?
  • How do you collect data and where does it come from?
  • Are you collecting personal data or other types of confidential data?
  • How large are the amounts of data that you are collecting, and what type of data are you working with?
  • How will your data be stored?
  • Do you want to share your data and is it possible to do so?
  • For how long will your data be stored?  Will it be relevant to store any of the data for longer than the statutory 5 years for publicised data?

These questions are based on fundamental considerations in relation to the life cycle of data, i.e. how you plan to handle research data during and after the project’s "lifespan". They help to clarify the special conditions regarding data ownership and rights, sensitive personal data, data types, amount of data and (cost of) the storage and preservation of your data after the project and in the long term.

In the case of research projects with large or unusual data volumes, you should be aware that you can only apply for funding for storage, processing and curation of data from you supplier of funding within/for the project period. Storage of data before or after the project period may result in an additional expense to your department, and, therefore, you should settle the matter of data storage with your department head before you submit your application or begin the project.

You should also be aware that your research data, in accordance with the Danish Code of Conduct for Research Integrity, should be stored for five years after the last publication of the data set. Sensitive personal data should, however, be made anonymous if possible.

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