Frequently asked questions (FAQ) – University of Copenhagen

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Q: Is it important to choose “Descriptors” and come up with keywords in the “Administrative forms”?

A: Yes. You need to choose at least three “Descriptors”. List them in descending order of relevance. Further, it is also very good to enter a few “free” keywords. Descriptors, keywords and abstract help guide your proposal in the direction of evaluators who might understand and appreciate your proposal.

Q: I am living with a partner, but we are not married and my partner does not plan to move to Denmark. Can I apply for “Family allowance"?

A: Yes. Family is defined as persons linked to the researcher:

  • By marriage.
  • A relationship with equivalent status to marriage recognised by the legislation of the country where this relationship was formalised.
  • As dependent children who are actually being maintained by the researcher.

Family allowance is not dependent on whether the family will join you in Denmark, or not. 

Do I need to use the Word template?

A: Yes, it is highly recommended that you use the “clean” template we made. While writing, we recommend that you use the commented template as a guide. Through the “Participant Portal” you can download a template, which has some comments, but using that you will constantly need to delete help text, while writing. This is not a practical way to work.

Q: Shall bibliographic references be included to the main body of text, given as footnotes, or may be attached separately outside the page limits?

A: First of all, it is important to understand that the applicant is not required/expected to include as many references as in a scientific article. Include only some selected references. Formally, you are expected to write your references in the footnotes. However, on the other hand, footnotes should be kept to a minimum, as they break the flow for the reader. Formally references should be placed within the 10 page limits, but If you find it impossible to restrict yourself to a very short list of references, you can include them as page 11th However, the evaluators are instructed that in their good right to ignore such extra pages.

Q: Shall spacing in the text be counted in the allowed 2,000 types summary?

A: There are a 2,000 characters Abstract in the Administrative form 1, which is expected to be more or less identical to the 2,000 characters Summary in the B form: It is including spaces!

Q: Do I need to write the Abstract in the Participant Portal right from the beginning?

A: Initially, when you create you electronic proposal you might just enter “x”. However, usually it is a very good idea to start by writing a draft abstract, and rewrite it immediately before submitting the proposal.

Q: Is the Gantt chart in the template compulsory or can other charts be included?

A: Please follow the recommendations on page 13 of the commented template. A Gantt Chart needs to be included, but please keep it simple!

Q: Secondment: Will it be necessary to sign a partner organizational contract / formal agreement, or is it enough to make an agreement with the supervisor?

A: It is highly recommended (but not compulsory) to get a Letter of Commitment from the partner institution, and attach it in the B form immediately after section 6.

Q: Is it OK to have a secondment with the institution where the fellow comes from?

A: We would not recommend a secondment at the institution where you come from, as it will send a signal, which might make the evaluators suspect that the applicant is not really truly interested in mobility. It will be fine with shorter visits.

Q: In section B 4.3 the legal entities and their man tasks should be described. How will this description differ from the details given in section B6?

A: The template mentions that the specific information should not be repeated. Please read the page 13 and 14 in the commented template. B6 is a simple table, while B 4.3 allows the applicant to explain in his/her own words why the research environment in Copenhagen will be beneficial

Q: Who will answer the A-part of the application and does the A part consist of answering the e-form in the participant portal’s application section?

A: The applicant needs to allow both the Supervisor and me direct access, by adding us as “contacts”. The Supervisor will then add the relevant information about him/her, while I will enter the correct information about UCPH.

Q: The beneficiary: KU is the host/legal entity. But in describing the host in the B-part of the application, emphasis should be placed on the department and the research group hosting the fellow, right?

A: Yes

Q: Is it the commission that does the final selection of the project getting funded, following the rates of the evaluators?

A: Yes, but the evaluators rates will decide who gets funded and who will not. Only in the case where there are more applicants who received the same scores, other criteria such as gender will be taken into account. But in general it is 100 % peer review, so please do not try to write to Brussels bureaucrats